MAILING 2

Coordination of Standard Transportation After Surgery

Dear Patient,

Here you will find step-by-step instructions on how to secure your tumor sample and arrange for its transport to the IOZK.

This is about you. You are the key player in our joint effort. You decide on your treatment and how your tumor tissue will be used! Stay in control so that everything goes smoothly.

Important Information on the Collection, Storage, and Transport of Tumor Tissue

Shipping is handled by World Courier.

Please inform the IOZK Logistics Department of the hospital where the surgery will take place and the scheduled date of the surgery. We need the exact pickup location and the contact information of a designated contact person at the hospital. The IOZK will then ensure that World Courier delivers a transport container filled with dry ice at the end of the surgery and handles the transport in accordance with standard procedures.

The tumor specimen must be placed in a sterile plastic container labeled with the patient's name and date of birth immediately after collection and either frozen immediately at –20 to –80°C or stored on dry ice.

Do not add any liquids!

No liquids, such as formalin or DMSO

Storage in a sterile container

Temperature
–20°C to –80°C

The surgeon hands the labeled plastic container with the tumor tissue and the completed and signed forms to the courier.

Please follow these steps:

1. Coordinate transportation

2. Fill out the consent form

3. Consultation with the Surgeon

4. Handing the documents over to the surgeon

5. Submit the surgery report

1. Coordinate transportation

Send an email to the IOZK Logistics Department and work with us to arrange the transport of your tumor samples.

Required information:
– Address of the hospital where the surgery will take place
– Pick-up location within the building (department, floor, etc.)
– Contact person at the hospital
– Phone number and email address of the contact person
– Surgery date

These details are essential to ensure reliable transportation.

When you call, we'll schedule the pickup for that day.

Send an email:

IOZK LOGISTICS

Do you have any questions?

+49 221 337736429

2. Fill out the consent form

Please sign the consent form. By signing, you authorize the surgeon to send your tumor specimen to the IOZK.

The form remains with the surgeon.

Download and fill out

Declaration of Consent - German

Consent Form - English

3. Consultation with the Surgeon

The preoperative consultation with your surgeon usually takes place the evening before the surgery. Once you have read this information, you will be able to clearly explain the procedure for transporting the tumor to the surgeon following the consultation.
Explain to the surgeon just how important his cooperation is to you!

Please inform the surgeon that you would like a portion of the tumor tissue (as much as possible, at least 1.5 cm³, viable tissue) to be provided to the IOZK for the production of a dendritic cell vaccine.

Since this involves the manufacture of pharmaceuticals under regulatory oversight in accordance with GMP, it is of the utmost importance that the tumor material be standardized and shipped exclusively in accordance with IOZK guidelines.