MAILING 2

Coordination of Private Transportation After Surgery

Dear Patient,

Here you will find step-by-step instructions on how to secure your tumor sample and arrange for its transport to the IOZK.

This is about you. You are the key player in our joint effort. You decide on your treatment and how your tumor tissue will be used! Stay in control so that everything goes smoothly.

Important Information on the Collection, Storage, and Transport of Tumor Tissue

Transportation will be handled by your designated representative. She will deliver a transport box provided by the IOZK to the agreed-upon drop-off location no later than one hour before the scheduled surgery time. The box contains a plastic container for the tumor, gloves, and a spatula.

After the surgery, the transport box will be picked up by the designated person and delivered to the IOZK.

Discuss all the details regarding delivery and pickup of the transport crate with your trusted contact.

The surgeon must immediately after removal place the tumor material in a sterile plastic container labeled with the patient's name and date of birth
and immediately freeze it at –20 to –80°C or store it in the transport box with dry ice.
Caution: Dry ice damages skin and tissue!
For protection, the surgeon should use the gloves and spatula provided.

No liquids, such as formalin or DMSO

Storage in a sterile container

Dry ice or
–20°C to –80°C

The surgeon will hand the transport box, still in its cardboard outer packaging, along with the completed and signed forms, to your designated representative.

Please follow these steps:

1. Fill out the consent form

2. Consultation with the surgeon

3. Handing the documents over to the surgeon

4. Coordinating transportation with the surgeon

5. Submit the surgery report

1. Fill out the consent form

Please sign the consent form. By signing, you authorize the surgeon to send your tumor specimen to the IOZK.

The form remains with the surgeon.

Download and fill out

Declaration of Consent - German

Consent Form - English

2. Consultation with the surgeon

The preoperative consultation with your surgeon usually takes place the evening before the surgery. Once you have read this information, you will be able to clearly explain the procedure for transporting the tumor to the surgeon following the consultation.
Explain to the surgeon just how important his cooperation is to you!

Please inform the surgeon that you would like a portion of the tumor tissue (as much as possible, at least 1.5 cm³, viable tissue) to be provided to the IOZK for the production of a dendritic cell vaccine.

Since this involves the manufacture of pharmaceuticals under regulatory oversight in accordance with GMP, it is of the utmost importance that the tumor material be standardized and shipped exclusively in accordance with IOZK guidelines.

Please remind the surgeon that the training sheet must be signed.